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As you press the Volume Control button, the top display area shows the volume level. ) 28 4620/4620SW/4621SW IP Telephone User Guide Call Handling Features Changing from the Speaker to the handset or headset Pick up the handset or activate the headset. The indicator next to the Speaker button goes off and audio control reverts to the handset or headset as applicable. Changing from the handset or headset to the Speaker Press the Speaker ( ) button, then hang up the handset (the headset is automatically deactivated). The indicator next to the Speaker button lights and voice control is handled by the Speaker. Turning the Speaker on during a call Press the Speaker ( ) button. The indicator next to the Speaker button lights. The Speaker is now operational. Turning the Speaker off during a call Lift the handset or activate the headset at any time. The Speaker and the corresponding indicator light turn off. Voice control reverts to the handset/headset. Ending a call while the Speaker is active Press the Speaker button. The Speaker and the corresponding indicator light turn off and the call terminates. Transfer The Transfer feature allows you to transfer a call from your telephone to another extension or outside number. Sending a call to another telephone 1. With the call active (or with only one held call and no active calls), press the Transfer ( ) button. The call is placed on hold. The Hold ( ) icon displays and you hear a dial tone while the next available line activates. 2. Dial the number to which you want to transfer the call. Issue 3 April 2006 29 Using Your 4620/4620SW/4621SW IP Telephone 3. If you do not want to announce the call, press the Transfer ( ) button again and proceed to Step 6. If you wish to wait for an answer and announce the call, see Step 4. The call is sent to the extension or number you dialed. A two-second display message indicates the transfer is complete. 4. Remain on the line and announce the call. If the line is busy or if no one answers, return to the call by pressing the Line/Feature button on which the call is being held. 5. Press the Transfer ( ) button again. The call is sent to the extension or number you dialed. A two-second display message indicates the transfer is complete. 6. Hang up your handset. Retrieving a Voice Mail Message When someone leaves a message in your voice mailbox, the Message Indicator ( ), the red light at the top middle of the phone illuminates. Follow your standard voice mail retrieval procedures to retrieve your messages. If you have voice mail-related questions, contact your Telephone System Administrator. Logging Off the Phone Log your 4620 IP Telephone off to prevent unauthorized use during an absence. When multiple users share a phone, logging off protects your privacy by deleting your Call Log entries, and allows other users to load their specific telephone features from the call server. As of Release 1.8, you can log off directly through the Options menu. See Logging Off the 4620/ 4620SW/4621SW IP Telephone in Chapter 6: 4620/4620SW/4621SW IP Telephone Options for details. The process described here applies to all 4620/4620SW/4621SW IP Telephones. Note: Before you can log off, ensure that the telephone is on-hook and idle (no call appearance lines in use). To log your phone off, press the Mute button, then press the following numbers on the dialpad: 5 6 4 6 3 3 # (which stands for LOGOFF) A request to un-register the phone is sent to the server. The phone is now in a logged-off state and displays “Ext =”. 30 4620/4620SW/4621SW IP Telephone User Guide Logging Off the Phone Reinstating the Phone After a Logoff To reinstate the phone after a logoff: 1. Using the dial pad, enter your Extension number, then press Pound (#). The display prompts for entry of your password. 2. Using the dial pad, enter your Password, then press the # key. The 4620 is now ready for use. Forcing a Login to the Phone If you try to log your phone in, and “Extension in Use” displays, another person is already using the extension you entered. If this is your extension, you can force the other user off the system by pressing Pound (#) to answer “OK” to both the Extension and the Password prompts. Issue 3 April 2006 31 Using Your 4620/4620SW/4621SW IP Telephone 32 4620/4620SW/4621SW IP Telephone User Guide Chapter 3: Using the Speed Dial Application Introduction This chapter describes how to add, update, and delete a Speed Dial button label. Up to 108 Speed Dial buttons are allowed, each containing a name and corresponding telephone number. Entering Data on Speed Dial Screens Review this section if you are unfamiliar with entering data using a telephone dialpad or using softkeys for editing functions. Entering Characters Using the Dialpad Use the dialpad keys 0 through 9, * and # to enter characters in a Name or Number field. To select a field, press the Line/Feature button on either side of the field to which you want to move. When entering a Name, the first press of a dialpad ...

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