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144 Tower Drive Burr Ridge, IL 60527 Phone: 800-323-4840 Fax: 800-548-5359 TimeMed Labeling Systems, Inc. - Call Toll Free: 800-323-4840 or visit Keystone™ User Manual Getting started with the TimeMed® Keystone™ Labeling System Table of Contents PAGE A. Unpacking Keystone................................................................................................................3 B. Loading the label media...........................................................................................................4 • Label media sensor adjustment C. Equipment service coverage...................................................................................................6 D. Installing the labeling software.................................................................................................8 E. Connecting the keyboard to the PC.......................................................................................14 F. Connecting to a database.......................................................................................................17 • Option 1 – Microsoft Excel • Option 2 – Microsoft Access G. Setting up the labels/building the label template...................................................................22 • Map a TEXT label element to a Database Field • Map a BARCODE label element to a Database Field • Map a label element using Keyboard User Input • Other label setup options H. Transferring labels to the keyboard.......................................................................................30 I. Stand-alone operation - Calling up/printing a record...............................................................30 • Calling up a record from a database • Data entry (Keyboard user input) J. Frequently asked questions and troubleshooting tips............................................................32 K. Reference Information...........................................................................................................35 • Communication settings on the keyboard/PC/printer • Cleaning the printhead For technical support, please call: 800-323-4840 ext. 290 (M - F 8 a.m. to 5 p.m CST) A. Unpacking Keystone After removing the printer from the packaging material, check the contents. The following items should be included: • Thermal printer • Power cord for thermal printer • Sample roll of labels (HCP-TD-115-Y) • Keystone user manual • Keystone brochure/label information • Keystone keyboard unit • Serial data transfer cable • USB to serial power cable (Not for data transfer) • Keystone installation CD All technical support calls related to the Keystone product should be directed to TimeMed Technical Support by contacting: (800) 323-4840 extension 290 Monday through Friday between 8:00 a.m. and 5:00 p.m. CST Important Safety Instructions This printer has been carefully designed to provide many years of safe, reliable performance. As with all types of electrical equipment, however, there are a few basic precautions you should take to avoid hurting yourself or damaging the device: • Always ensure that the printer is connected to a UL rated surge protector • Read and follow all warning instruction labels on the printer • Place the printer on a flat, firm, solid surface • To protect your printer from overheating, make sure all openings on the printer are not blocked • Do not place the printer on or near a heat source • Do not use your printer near water, or spill liquid into it • Be certain that your power source matches the rating listed on your printer • Do not place the power cord where it will be walked on. If the power cord becomes damaged or frayed replace it immediately. • Do not insert anything into the ventilation slots or openings on the printer • Only qualified, trained service technicians should attempt printer repair B. Loading the Label Media Load label media into the printer as follows: • Open the media cover and lower the Media Hub Guide and Media Guide. • Press in on the Printhead Latch and raise the Printhead Assembly. 1. Printhead Latch 2. Media Guide 3. Media Hub Guide • Slide the Roll Media onto the Media Hub and raise the Media Hub Guide. The Media Hub Guide should be pushed inward so that it is just touching the Roll Media. • Route the Media through the printer as shown. Raise the Media Guide. The Media Guide should be pushed inward so that it is just touching the edge of the Media. 1. Label Roll Media 2. Media Hub Guide 3. Media Sensor 4. Media Guide • Close the Printhead Assembly and press down until it locks into place. • Close the cover and press the FEED button several times to position the media and ensure proper tracking. Label Media Sensor Adjustment The Media Sensor needs to be positioned so that the printer can detect the presence of label media and the top-of-form (except for continuous stock, where the TOF is set through the front panel. 1. Printhead assembly • With label media loaded, grasp the Slide Tab ...