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manual abstract
LONDON". 1. Make sure that the machine is in standby mode (see page 16). 2. Place your document in the feeder. 3. Speed Dial/Tel Directory. 4. Press the first letter of the name: X (Quick Dial Key 24 or 48) Press X repeatedly until the correct number is displayed. 5. Yes. 6. Yes again. 7. Either: □ Dial more numbers. □ Press Start. Programming Speed Dial Codes: See page 296. MEMORY TRANS. OPTIONS [T] Ienter fax number MEMORY TRANS.OPTIONS |I TELEPHONE DIRECTORY SCROLL: X PRESS [ŸËS] OR I NO I ■ 0! XY/ CO. LONDON MEMORY TRANS. OPTIONS [PRESS [ÿës| OR iclrI . [no] I [■1 (;i XY/ co. : on:>on MEMORY TRANS. options Ienter no. or |start| DEST:2 26 ROUTINE OPERATION SENDING A FAX MESSAGE Optional Features for Transmission When you make a routine transmission, you can access a few optional features. These options are only available if “ OPTION [T]" can be seen in the top right corner of the display. Personal Code Personal Codes do the following. □ They allow you to keep track of machine usage (for example, for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes, or the names programmed into the codes, will be printed on the report that is called the Journal. This will help you to check on who has been using the machine, and how often. □ They allow personalization of documents and printed reports. For example, if you use Label Insertion and store your name with your Personal Code, the receiver of your fax message will see your name at the top of the printout. This eliminates the need for a cover page. □ They allow you to restrict use of the machine to authorized personnel only. If you switch the Restricted Access feature on, users have to enter their personal code before they can use the machine. The personal code must have already been stored in the machine. This may deter unauthorized personnel from casually using the machine. Cross-references Programming Personal Codes: see page 75. Restricted Access: see page 75. Label Insertion: see page 88. Journal: see page 171 27 ROUTINE OPERATION SENDING A FAX MESSAGE ROUTINE OPERATION If you input your Personal Code, your name will appear on the Journal and Transmission Result Report. PERSONAL CODE ENTER CODE |N0|TO END 2. Enter the Personal Code Example: 7 3 6 2 □ The display shows the name that was stored with the code that you selected. In this example, it is SMITH. 3. Yes. See page 75 for details on how to program the Personal Codes and their labels. Sending at a Specific Time PERSONAL CODE PRESS Y~ES| OR [nÔ] 1 SMITH This feature is called Send Later. Using this feature, you can instruct the machine to delay transmission of your fax message until a later time, which you specify. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time. CAUTION: If your machine’s memory is full, you will have to keep the message in the document feeder. This means that nobody can use the document feeder unless they remove your document. This would automatically cancel the Send Later operation. 1. Press ▼, 0 and 2. SEND LATER ENTER START TIME HHH = NOW 12:15 PM [nÖ] TO END 28 ROUTINE OPERATION SENDING A FAX MESSAGE 2. Example: Send at 11:30pm Enter 1 1 3 0 on the ten key pad. To change AM/PM, press * or # on the ten key pad. 3. Yes. The Send Later time cannot be more than 24 hours into the future. SEND LATER press |yes| or |no[ I PM AM/PM: = MEMORY TRANS. OPTIONS [T] I ENTER FAX NUMBER Printing the Page Number (Immediate Transmission only) This feature is called Page Count. When your fax message is printed at the other end, page numbers will be printed on the top of each page. Using the Page Count feature, you can select the format in which the page numbers are printed. If you use Page Count: □ Page numbers will be printed in batch-numbering format (for example, p1/3, p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. However, you have to input the number of pages at the keypad before sending. If you do not use Page Count: □ Page numbers will be printed only as a sequence (for example, p1, p2, p3). This makes it difficult for the other party to tell at a glance whether any pages are missing (for example, due to a double feed in your machine’s document feeder). Note: If you do not select Immediate Transmission, Page Count is automatically switched on, and the pages are counted automatically. 29 SENDING A FAX MESSAGE ROUTINE OPERATION 1. Press ▼, 0 and 3. PAGE COUNT SET COUNT K PAGE(S) [nÔ| TO END 2. Example: 10 pages. 1 0 PAGE COUNT press |yes| or [no] H PAGE(S) 3. Yes. TTI (Transmit Terminal Identification) Normally, the TTI programmed In your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no m...