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Changing the receive modes Your machine is preset to Fax mode at the factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax. But if you want to change the Fax mode to another mode, refer to next steps. 1. Press Machine Setup on the control panel. 2. Select Admin Setting. When the login message pops up, then enter password and press OK. (See "Setting the authentication password" on page 30.) 3. Press the Setup tab > Fax Setup > Fax Initial Setup > Receive Mode. 4. Select the option. • Telephone: Receives a fax by pressing On Hook Dial and then Start. • Fax: Answers an incoming fax call and immediately goes into the fax reception mode. • Answering Machine/Fax: Is for when an answering machine attached to your machine. Your machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the machine automatically switches to Fax mode to receive the fax. 5. Press OK. When the memory is full, the machine can no longer receive any incoming fax. Secure free memory to resume by removing data stored in the memory. Receiving manually in Telephone mode You can receive a fax call by pressing On Hook Dial and then pressing Start when you hear a fax tone from the remote machine. The machine begins receiving a fax. Receiving automatically in Answering Machine/Fax mode To use this mode, you must attache an answering machine to the EXT socket on the back of your machine. (See "Rear view" on page 18.) If the caller leaves a message, the answering machine stores the message as it would normally. If your machine detects a fax tone on the line, it automatically starts to receive the fax. • If you have set your machine to this mode and your answering machine is switched off, or no answering machine is connected to EXT socket, your machine automatically goes into Fax mode after a predefined number of rings. • If your answering machine has a user-selectable ring counter, set the machine to answer incoming calls within 1 ring. • If you are in Telephone mode when the answering machine is connected to your machine, you must switch off the answering machine, or the outgoing message from the answering machine will interrupt your phone conversation. • While the machine is receiving a fax, you can not do the copy job. Receiving faxes manually using an extensiontelephone This feature works best when you are using an extension telephone connected to the EXT socket on the back of your machine. You can receive a fax from someone you are talking to on the extension telephone, without going to the fax machine. When you receive a call on the extension phone and hear fax tones, press the keys 9 on the extension phone. The machine receives the fax. Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing 9 once again. To change the 9 to, for example, 3 , follow the next steps. 1. Press Machine Setup on the control panel. 2. Select Admin Setting. When the login message pops up, then enter password and press OK. (See "Setting the authentication password" on page 30.) 3. Press the Setup tab > Fax Setup > Receive Start Code. 4. Select On. 5. Press left/right arrows to display number 9. 6. Press OK. Receiving in secure receiving mode You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on secure receiving mode to restrict printing of received faxes when the machine is unattended. In secure receiving mode, all incoming faxes go into memory. 1. Press Machine Setup on the control panel. 2. Select Admin Setting. When the login message pops up, then enter password and press OK. (See "Setting the authentication password" on page 30.) 3. Press the Setup tab > Fax Setup > Secure Receive. 4. Select On. 5. Enter passcode with 4 digit number using the number keypad on the control panel. To deactivate the Secure Receive feature, press Off. In this case, the received fax will be printed out. 64 Receiving faxes in memory Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax. ADJUSTING THE DOCUMENT SETTINGS Before sending a fax, you can adjust the document settings, such as resolution, darkness, color, duplex and so forth. Refer to explanation of this section. The document setting herein is for only current job. If you want to change the default setting on document settings, refer to Admin Setting > General tab > Default Settings. (See "General settings" on page 76.) Duplex This function is especially intended for two-sided originals. You can select whether the machine sends the fax on one side or both sides of the paper. Load the originals onto the DADF to use this function...
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