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manual abstract
7 PSTN Faxing vs. Internet Faxing.....................................7 Internet Fax......................................................................7 Email Addresses vs. PSTN (Phone) Numbers.................7 Status of Server................................................................7 Backup / Archive (Email Scanning).................................7 Network Set Up...................................8 Identifying Current Settings on Fax Machine..................8 Print the Configuration Report 8 I-Fax NIC Options................................ 8 I-Fax NIC Settings...........................................................9 Text Print 9 Header Print 10 Coding Mode 11 Ex.Fine Mode 11 Sender ID (Email) 11 Send File Format 11 Send Notification 11 I-Fax NIC Update 11 POP Interval......................................................................12 Daily 12 Network Settings..............................................................12 IP Address 13 Subnetmask 13 Default Gateway 13 SMTP Server Name 13 POP Server Name 14 Pop Userid 15 Pop Password 15 DNS P.SRV Address 16 DNS S.SRV Address 16 FAX Email Address 16 I-Fax NIC Initialize...........................................................16 Email Settings....................................17 Registering addresses........................................................17 Program OT Email Addresses 17 Program Group Email Addresses 18 User Interaction..................................19 Sending Email...................................19 Email Using Email Key....................................................19 19 Email Key Options 19 Email Using OT Key........................................................20 Email Using Group Email Setting....................................20 Email Using Broadcast Feature........................................21 Receiving Email..................................21 Manual Email Reception..................................................22 Troubleshooting..................................23 SMTP Communication.....................................................23 POP3 Communication......................................................23 Transmission troubleshooting..........................................24 Reception troubleshooting...............................................24 Authentication - Unable To Send Global E-mails...........25 Symptom 25 Cause 25 Resolution 26 Additional Info 26 j I-Fax I-Fax, despite its complicated nature, is an easy-to-use feature. The T.37 protocol allows your fax machine to send and receive email over your LAN connection, without ever needing to be hooked up to your computer. Note, if your email server uses authentication, see important information "Authentication -Unable To Send Global E-mails” on page 25. The I-Fax feature is mutually exclusive with the parallel port connection on a 4580 Fax machine. This means you can either use the I-Fax feature or print from your computer to the Fax machine - not both. This User Guide is divided into four primary sections. 1. "Operation Overview” on page 2 2. "Network Set Up” on page 8 3. "User Interaction” on page 19 4. "Troubleshooting” on page 23 Each section will walk you through the setup and usage of this product. 1 Operation Overview This overview has several sections to help you decipher and use the I-Fax process easily. • "Operation Overview” on page 2. • "What Your I-Fax Machine Can Do” on page 3. • "Installation Requirements” on page 3. • "Internet Fax Transmission” on page 4. • "Internet Fax Reception” on page 4. • "Network Settings List” on page 5. • "Materials Provided” on page 5. • "Components of an Internet Fax” on page 6. • "Helpful Hints (I-Fax)” on page 7 This section is intended as a quick-reference for using the I-Fax feature. This section does not provide detailed explanations of features or settings, as other sections provide these. The following items provide the information you will need to use your fax machine. • User's Guide • Warranty Document • I-Fax User's Guide (this book) • Software Setup CD-ROM Please refer to "Materials Provided” on page 5 for further description. To use Internet Fax • a Network Card must be installed in the machine • the machine must be connected to a LAN The Network Card for this machine can be connected to a • lObaseT or • lO/lOObaseTX LAN (will only operate at 10 base T). To make a LAN connection, the following information must be configured on this machine. Ask your network administrator about these settings. • an IP Address • SubnetMask • Default Gateway If the LAN uses a DHCP server, it is not necessary to configure these settings as the server will perform them automatically. After setting the correct IP Address, SubnetMask and Default Gateway, configure the machine for Internet Fax transmission/ reception. 1. What Your 1-Fax Machine Can Do I-Fax is a feature with many capabilities. This unit can: ...